Board Policy

Decision making

  • I agree to taking and upholding collective decisions as a board
  • I will support the principle of clear and transparent decision making except where confidentiality must be maintained

Meetings

  • I will read papers and preparing for board meetings
  • I will attend at least 75% of meetings during the year, and I will send apologies in advance when possible
  • I will support the Chair in their role as meeting facilitator
  • I will participate in debates, but will accept a majority decision
  • I will express dissent where necessary, but avoid conflict if possible

Conflicts of interest

  • I will not accept any financial benefit as a board member, other than that authorised by the constitution and properly agreed by the board
  • I will not exert any influence as a director to attempt to gain preferential treatment
  • I will declare conflicts of interest as soon as they come to my attention, and withdraw from the decision making process on that issue

Confidentiality

  • I will maintain confidentiality and will not disclose any confidential information concerning any aspect of the board, and I will seek clarification from the board if I am unsure

Working relationships

  • I will maintain respectful relationships with my fellow directors and with members and delegates, organisers and other volunteers.
  • I will maintain effective communication and interaction to perform my duties
  • If I carry out another role as a volunteer I agree to keep the two roles separate

Spokesperson

  • I will only speak on behalf of the board when I have been authorised to do so

Good governance

  • When recruiting new board members I will support a fair and open process in line with our constitution
  • I commit to reviewing the board regularly
  • I will support the board to comply with relevant legal and regulatory expectations and with our agreed policies and procedures

Support

  •  will seek support when needed and offer support to other directors when requested
  • I will participate in learning and development activities
  • I will make sure that adequate arrangements are made by the board to supervise and support delegates, organisers and other volunteers

Leaving the board

  •  I agree to resign from the board if requested to do so by the rest of the board following a serious breach of this code of conduct
  • If there is no clear term of office, then I will give notice in writing to the chair of my intention to leave
  • When I cease to hold office, I agree to participate and cooperate with a three month
    handover period with any successor.
  • During such handover period, I shall:
    • Assist in the smooth transfer of my knowledge, responsibilities and processes,
      together with all company documents, assets, and access credentials relevant to
      my role.
  • Comply with any reasonable request made by the board of directors in relation
    to the transition of my duties.

The board’s obligations to me in turn

  • I will be sent regular financial reports and an update of activities
  • I will be given adequate notice of meeting, and receive agenda and papers in advance
  • The chair will ensure that the committee have opportunities to discuss goals, activities and plans
  • Other directors will deal with me in a straightforward and respectful way